PPMP20008 2018 T1 Assessment Task 2 Template v02

PPMP20008 2018 T1 Assessment Task 2 Template v02

Term 1 ass_2

Project Plan

PPMP20008 2018 T1 Assessment Task 2 Template v02

Student nameStudent numberQu/s responsible for.

Campus:Insert campus or distance

Tutor:Insert tutor name

Tutorial number:Insert the tutorial number

Notes to the Author

[This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided.

  • Blue italicized text provides an explanation of what should be included for each section. Remove all blue text prior to submission.If there are two or more options for you to decide between, revert the option you are keeping to black and remove the other. 

1      Project Description

1.1         Project Description and Background

(1 mark)

Information describing the project scenariocan be found in the assessment specification file and from your own research. DO NOT cut and paste the background from the Project Scenario here. You must provide a considered and concise description of the project in your own wordsincluding the major deliverables and the background.1.2         Justification

(3 Marks)

Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17

http://prince2.wiki/Business_Case

The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits tablebelow. For further information look at the information relating to ‘Business Case’ in your Prince2 text.  

OutputOutcomeBenefits

2      Stakeholders

List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is asponsor, supplier and a user. Be specific when listing who the stakeholder or stakeholder group’s are and include the category in the second column. Do not include the project manager as a stakeholder.

The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’.

2.1Key Stakeholder List

(6 Marks)

 Stakeholder Category

(i.e. Sponsor / Supplier / User)

Descriptionof InterestDescriptionof Influence

 2.2 Stakeholders Engagement Assessment Matrix (3 marks) 

The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified. 

Stakeholders Engagement Assessment Matrix

Stakeholder UnawareResistantNeutralSupportive Leading

2.3 Stakeholder Communication (1 mark) 

The Project Board has asked you to provide advice on how best to communicate with the stakeholders who are not on the Project Board or in the Project Team.

Describe the communication method you believe will be most effective, state whether the method is PULL or PUSH communication, and briefly justify your choice.

Communication methodPULL or PUSHJustification

3      REQUIREMENTS MANAGEMENT

(5 marks)

3.1.1      Traditional Owner/s of the land on which CQ University campuses are located (1 mark).

The Senior Supplierhas asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which the relevant Central Queensland Campuses are located. The Project Executive suggests that they will need more than one key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. 

Describe which approach is most appropriate and provide a brief explanation justifying your answer. 

3.1.2      Opening statement style

(1 mark)

The Project Boardhas asked that the respective campus leaders open the event on their campus and ask youradvice regarding which statement should be used when opening each event. The Boardare not sure if it should be a Welcome to Country or an Acknowledgement of Country. The campus leaders are not of Aboriginal or Torres Strait Islander descent.

State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a brief explanation justifying your answer.

3.1.3      Requirements gathering for each event

(1 mark)

The Senior Supplier representing the event management company engaged to designthe event program and host the event, provides the following information to the project board:

One of their event program designers previously developed an eventprogram for the local Vietnamese community. The designer is confident they could utilise the same event program and modify the content accordingly to suit the language, customs and protocols – which he can research all online. Using this desktop research and design would save both time and money, as there would be no need to contact anyone outside the current project team.

State whether the suggestion of using the previous event program and desktop researchfor the NAIDOC week events isan appropriate method of requirements gathering? Briefly explain your answer.

3.1.4      Requirements traceability

(1 mark)

As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle?

3.1.5      Requirements prioritization process

(1 mark)

The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW technique for this purpose.List the four components of the MoSCoW technique  

4      SCOPE

4.1      Work breakdown structure

(3 marks)

The WBS must comprise 3 levels and 6 work packages (see diagram below). Please note: The third level comprises work packages. You need to insert a name in each of these work packages.

Note: This WBS is intended to represent the full project scope of the training project. 

4.2      WBS Dictionary

(12Marks)

Complete the WBS dictionary below. The dictionary describes each element in the WBS diagram. In this assessment you are required to complete a table for each work packagewithin your WBS.There are 2 marks allocated for each of the first six work packages listed. 

Note: This WBS is intended to represent the full project scope of the project. 

<Insert work package name>

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates
<Insert work package name> 
WBS ID
Description of work
Cost Estimate
Start and Finish Dates
<Insert work package name>

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates
<Insert work package name>
WBS ID
Description of work
Cost Estimate
Start and Finish Dates
<Insert work package name>
WBS ID
Description of work
Cost Estimate
Start and Finish Dates
<Insert work package name>
WBS ID
Description of work
Cost Estimate
Start and Finish Dates

5      Schedule (6 MARKS)

5.1      Schedule

The project executive has asked that theproject work be completed in time for NAIDOC week this year. However, project work cannot be started earlier than 14May.

In the tables that follow, list at least three (3) work activities for each of the six (6) work packages selected. Also include the start and end dates and duration in days for each activity.

<Insert work package name>

ActivityDescription of work Start DateEnd Date Duration

(days)

<Insert work package name>

ActivityDescription of workStart DateEnd Date Duration

(days)

 

<Insert work package name>

ActivityDescription of workStart DateEnd Date Duration

(days)

<Insert work package name>

ActivityDescription of workStart DateEnd Date Duration

(days)

<Insert work package name>

ActivityDescription of workStart DateEnd Date Duration

(days)

 

<Insert work package name>

ActivityDescription of workStart DateEnd Date Duration

(days)

6      Cost Baseline (4 MARKS)

[The project executive has stated the project plan needs to be funded from existing funds and wants to understand the cost baseline for project activities you have listed in your schedule. For the purpose of the assignment use the activities identified in section 5.1 above. In addition, it is assumed that the cost you estimate for each activity will include the cost of human resources, materials and equipment. 

  Weeks
WBS idActivity name12345678910
Total weekly cost
Cumulative cost

7      Risks

(3 marks)

Complete the condensed risk register below to describe three (3) risks associated with the project. The three (3) risks are to include two (2) threats and one (1) opportunity. As the cost will be coming from existing budgets and the timeframes cannot be changed, do not include risks about restricted funding or time.

Risk Register 

Name

 

Description Likelihood Impact Response type Mitigation strategy
Threat

 

Threat

 

Opportunity

 

8      TOLERENCES

(1 mark)In the table below indicate what tolerance is specified in the project for cost and time only.

 

Tolerance Specific Tolerance allowed
Tolerance specified for time

 

 
Tolerance specified for cost

9      LESSONS

(2 marks)One of the project team members shared a lesson learnt from a previoussimilar project in which they were involved.The lesson involved problems encountered withattendance of students and staff to campus events. Attendance was low when students and staff perceived that the event did not relate to them or they had little interest in the theme. Considering the lesson above and the NAIDOC week theme, complete the table belowproposing a specific activity to be added to the project scope that you believe will address this previous lesson. State which work package the activity should be added to. 

Previous lessons learned Proposed activity to address 

(in current project) 

Work package which activity will be added
Lesson

Previously there have been problems with attendance of students and staff at campus events. Attendance was low when students and staff perceived that the event did not relate to them or they had little interest in the event theme.

Project Submission Approval

The undersigned acknowledge that they have reviewed the<Project Name>Assessment Task 2 and agree with the information presented within this document.

Signature:Date:
Print Name:
Title:
Organisation:[Consider who would have the authority to approve the start of this project?]

REFERENCES

Include your reference list and ensure that you have used in-text referencing

David Marks

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