BSBPMG522 Undertake Project Work
  • November 14, 2016
  • David Marks
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BSBPMG522 Undertake Project Work
Due Date:

Assessment Resource Summary
Unit Details  BSBPMG522     Undertake project work
Assessment TypeThis is a summative assessment, which requires each student to have adequate practice prior to undertaking this assessment

This assessment Must also be undertaken in a actual or simulated workplace

Assessment MethodsProject / observation (in part)Assessment 1 – Part A

(Manage 2 projects)

 

Assessment 1 – Part B

(Review the  2 projects)

Written Assessment or ProjectAssessment 2

(Written Assessment  /  Project)

Last Modification DateMay 2015
Proposed Review DateMay 2016

 

Unit Summary

BSBPMG522 Undertake Project WorkThis unit describes the performance outcomes, skills and knowledge required to undertake a straightforward project or a section of a larger project. This unit addresses the management of projects, including developing a project plan, administering and monitoring the project, finalising the project, and reviewing the project to identify lessons learned for application to future projects.

The unit focuses on the application of project-management skills and the requirement to meet timelines, quality standards, budgetary limits and other requirements set for the project.

The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.

Pre-requisite Units
There are no pre-requisite units for this competency

 

Possible Co-requisite Units
There are no recommended co-requisite units for this competency

 

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 ASSESSMENT COVER SHEET 

This form is to be completed by the assessor and used as a final record of student competency.

All student submissions including any associated checklists (outlined below) are to be attached to this cover sheet before placing on the students file.

Student results are not to be entered onto the Student Database unless all relevant paperwork is completed and attached to this form.

 

Student Name:
Student ID No:
Final Completion Date:
Unit Code:BSBPMG522
Unit Title:Undertake project work

 

Please attach the following documentation to this formResult

S = Satisfactory

NS = Not Satisfactory

NA = Not Assessed

Assessment 1q  2 projects attached

q  2 detailed project reports attached

q  Checklist attached

S  |  NS  |  NA
Assessment 2q  Written Assessment / Project AttachedS  |  NS  |  NA
                                                Final Assessment Result for this unitC  /  NYC

Student Feedback:

Student Declaration:  I declare that I have been assessed in this unit, and I have been advised of my result.  I also am aware of my appeal rights.

Name:          ____________________________

Signature:    ____________________________

Date:           ____/_____/_____

Assessor Declaration:  I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback

Name:          ____________________________

Signature:    ____________________________

Date:           ____/_____/_____

 

Administrative use only

Entered onto Student Management Databaseq  ________________

Date

 

Initials

 

ASSESSMENT 1 – STUDENT INFORMATION

This information is to be handed to each student to outline the assessment requirements

PART A

For this project, you are to manage 2 different complex projects as allocated by your assessor.  This is not a technical task, but a fundamental project management task.  Information provided for each allocated task will be intentionally limited, and you will need to talk to your assessor for more details

You have been given limited information regarding this project intentionally.  You are to talk with your assessor to find more information about this project.

Where available – this task would best be undertaken under supervision of an Advanced Diploma Student undergoing BSBPMG601A – Direct the integration of projects

This project requires you to:

  • Implement start-up activities through updating and confirming the project plan (key dates, activities, resources, compliance, etc); understanding the project stakeholders, establishing appropriate systems, and using appropriate project management tools
  • Coordinate the project implementation through managing integration of project activities, stakeholders input, disagreements and disputes, and change proposals
  • Monitoring the project appropriately
  • Arranging project follow-up activities including testing, trialling or building requirements 

Submit your final projects and a detailed report for each (outlining how each of the above points were achieved) to your assessor within your set timeframe.

This assessment will occur on:

PART B

At the completion of the project, you are to review its overall success.  You are to do this by answering the following questions:

  • Did the project result in the benefits defined in your business case?
  • Did it achieve the objectives outlined in the terms of reference?
  • Did it operate within the scope of the terms of references?
  • Did the deliverables meet the criteria defined in the quality plan?
  • Was it delivered within the schedule outlined in the project plan?
  • Was it delivered within the budget outlined in the financial plan?

Submit your report with each project. 

ASSESSMENT 1 – ASSESSOR CHECKLIST

This checklist is to be used when assessing the students in the associated task.  This checklist is to be completed for each student.  Please refer to separate mapping document for specific details relating to alignment of this task to the unit requirements.

Please complete below

Student Name:
Student ID No:

   

Whilst undertaking each project, did the studentProject 1Project 2Comments
Confirm the project requirements with steering committeer Yes  r Nor Yes  r No
Actively question the client to determine the project scope and parametersr Yes  r Nor Yes  r No
Source additional information from the client as required prior to commencing projectr Yes  r Nor Yes  r No
Develop a detailed definition of the problem or opportunity including client expectationsr Yes  r Nor Yes  r No
For each potential solution, document benefitsr Yes  r Nor Yes  r No
For each potential solution, document costsr Yes  r Nor Yes  r No
For each potential solution, document risksr Yes  r Nor Yes  r No
For each potential solution, document issuesr Yes  r Nor Yes  r No
Complete a feasibility study (if required)r Yes  r Nor Yes  r No
Convert the recommended solution into an implementation planr Yes  r Nor Yes  r No
Establish terms of reference that defines visionr Yes  r Nor Yes  r No
Establish terms of reference that defines objectivesr Yes  r Nor Yes  r No
Establish terms of reference that defines scoper Yes  r Nor Yes  r No
Establish terms of reference that defines visionr Yes  r Nor Yes  r No
Establish terms of reference that defines deliverablesr Yes  r Nor Yes  r No
Establish terms of reference that defines organisation structure (roles and responsibilities)r Yes  r Nor Yes  r No
Develop a summarised plan of the activities, resources and funding required to undertake the projectr Yes  r Nor Yes  r No
Select appropriate project management tools (Gantt or PERT charts, etc)r Yes  r Nor Yes  r No
Appoint a project team (with self as project manager)r Yes  r Nor Yes  r No
Ensure each role has a detailed job descriptionr Yes  r Nor Yes  r No
Ensure each project member understands position requirements and project direction / attributesr Yes  r Nor Yes  r No
Set up actual or virtual office (to enable all parties to keep in touch)r Yes  r Nor Yes  r No
Perform a phase review to ensure the project is achieving its stated objectives as plannedr Yes  r Nor Yes  r No
Undertake detailed planning to ensure activities performed in the execution phase of the project are properly sequenced, resourced, executed and controlledr Yes  r Nor Yes  r No
Develop a Work Breakdown Structure (a hierarchical set of phases, activities and tasks to be undertaken on the project)r Yes  r Nor Yes  r No
Ensure all tasks are sequencedr Yes  r Nor Yes  r No
Include a resource plan which allocates all resources (labour, equipment and / or materials)r Yes  r Nor Yes  r No
Ensure resource plan totals quantities of each resourcer Yes  r Nor Yes  r No
Ensure resource plan identifies the items, purposes and specifications of all resources requiredr Yes  r Nor Yes  r No
Ensure resource plan identifies types and quantities of resource materialsr Yes  r Nor Yes  r No
Ensure resource plan identifies types, purposes and specifications of all equipment resourcesr Yes  r Nor Yes  r No
Include a financial plan that identifies the quantity of money required for each stage in the projectr Yes  r Nor Yes  r No
Ensure financial plan separates total cost groups (labour, equipment, materials)r Yes  r Nor Yes  r No
Include a quality plan that defines what quality means in terms of this projectr Yes  r Nor Yes  r No
Ensure the quality plan lists clear and unambiguous quality targets for each deliverabler Yes  r Nor Yes  r No
Ensure the quality plan outlines a planned list of activities which will assure the customer that the quality targets will be metr Yes  r Nor Yes  r No
Includes a risk plan that identifies all risks and process for risk mitigationr Yes  r Nor Yes  r No
Ensures each deliverable produced meets (or exceeds) the customer requirementsr Yes  r Nor Yes  r No
Discuss communication plans (how project will be communicated to client to ensure they are in the loop)r Yes  r Nor Yes  r No
Include procurement planning if required (for goods to be acquired from external suppliers to the project)r Yes  r Nor Yes  r No
Execute the plans to ensure deliverables are achievedr Yes  r Nor Yes  r No
Manage team morale, stress and processr Yes  r Nor Yes  r No
Ensure stake-holders and steering committee are kept up to date with progressr Yes  r Nor Yes  r No
Negotiate and document change proposalsr Yes  r Nor Yes  r No
Monitor and control the project professionallyr Yes  r Nor Yes  r No
Manage any disputes or disagreements to ensure project is not affectedr Yes  r Nor Yes  r No
Monitor the time to ensure cost or delivery date does not blow outr Yes  r Nor Yes  r No
Monitor the cost to ensure expenses stay within budgetr Yes  r Nor Yes  r No
Monitor the quality to ensure deliverables are up to client specificationsr Yes  r Nor Yes  r No
Manage change as issues arise without affecting deliverables, quality, delivery or budgetr Yes  r Nor Yes  r No
Manage risk to ensure mitigation is executedr Yes  r Nor Yes  r No
Manage issues that arise and resolve professionallyr Yes  r Nor Yes  r No
Manage procurement (where applicable) to ensure quality, delivery and cost requirements are metr Yes  r Nor Yes  r No
Communicate with the client to ensure they are aware of progressr Yes  r Nor Yes  r No
Close the project by assessing whether the project completion criteria have been metr Yes  r Nor Yes  r No
Close the project by assessing whether the project completion criteria have been metr Yes  r Nor Yes  r No
Close the project by identifying any outstanding items (activities, risks or issues)r Yes  r Nor Yes  r No
Close the project by producing a hand over plan to transfer the deliverables to the customer environmentr Yes  r Nor Yes  r No
Close the project by listing all activities required to hand over documentationr Yes  r Nor Yes  r No
Close the project by cancelling all supplier contracts (if procurement included)r Yes  r Nor Yes  r No
Close the project by releasing project resources to businessr Yes  r Nor Yes  r No
Close the project by communicating to all stakeholders clearlyr Yes  r Nor Yes  r No
Review the project by the ensuring the project result in the benefits defined in the business caser Yes  r Nor Yes  r No
Review the project by the ensuring the objectives outlined in the terms of reference were metr Yes  r Nor Yes  r No
Review the project by the ensuring the objectives outlined in the terms of reference were metr Yes  r Nor Yes  r No
Review the project by the ensuring it operated within the scope of the terms of referencesr Yes  r Nor Yes  r No
Review the project by the ensuring the deliverables met the criteria defined in the qualityr Yes  r Nor Yes  r No
Review the project by the ensuring it was delivered within the schedule outlined in the project planr Yes  r Nor Yes  r No
Review the project by the ensuring it was delivered within the budget outlined in the financial planr Yes  r Nor Yes  r No
Project Plan attachedr Yes  r Nor Yes  r No
Project execution observedr Yes  r Nor Yes  r No
Project review attachedr Yes  r Nor Yes  r No


Result:  Satisfactory   |   Not Satisfactory   |   Not Assessed
 

Student Declaration:  I declare that I have been assessed in this unit, and I have been advised of my result.  I also am aware of my appeal rights.Name:          ________________________

Signature:    ________________________

Date:           ____/_____/_____

Assessor:  I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback 

Name:          ________________________

Signature:    ________________________

Date:           ____/_____/_____

 ASSESSMENT 2 – WRITTEN ASSESSMENT  /  PROJECT 

Student Name:

Student ID No:

Date:

Please refer to the instructions below regarding completing this assessment

Written AssessmentProject
This is a closed book written assessment. In the time allocated, you are to answer all of the following questions.  Make sure you:

·         Print Clearly

·         Answer all questions

·         Use a pen.  Assessments written in pencil will not be accepted.

·         Ask your assessor if you do not understand a question.  Whist your assessor cannot tell you the answer, he/she may be able to re-word the question for you

·         Do not talk to your classmates.  If you are caught talking, you will be asked to leave and your assessment will not be marked.

·         Do not cheat or plagiarise the work of others.  Anyone caught cheating will automatically be marked Not Yet Competent for this unit.  There are NO EXCEPTIONS to this rule.

You are to research and answer all of the following questions.  Be sure to:

·         Print Clearly

·         Answer all questions

·         Use a pen.  Assessments written in pencil will not be accepted.

·         Ask your assessor if you do not understand a question.  Whist your assessor cannot tell you the answer, he/she may be able to re-word the question for you

·         Return your assessment by the date set by your assessor

·         Do not cheat or plagiarise the work of others.  Anyone caught cheating will automatically be marked Not Yet Competent for this unit.  There are NO EXCEPTIONS to this rule.

 

1 – List 6 different legislation, organisational policy or procedure that may impact on project implementation
2 –What would you do if your project starts slipping?
3 – What are the 5 phases of IT projects
4 – What steps should you take when outsourcing a project
5 – How should you prioritise your projects?
6 – What is a Gannt Chart – provide a sample?
7 – What is a PERT Chart – provide a sample?
8 – What are the 3 common standards in the Project Management Industry?
9 – How do you create a project methodology
10 – What plans might you develop when planning a project? (list 4)
11 – Define the following project management terms
Cost Management
Dependency
Issue
Business Case
Procurement Management
Project Schedule
Milestone
Quality Planning
Request for proposal
Risk Mitigation
Scope
Stage-Gate
Terms of Reference
Tender Document
Deliverable
12 – What is procurement?
13 – What is probity in procurement?
14 – What is a contract, and contract law?
15 – What is meant by “private interests’?
16 – What are the 6 R’s you should follow to manage conflicts of interest when purchasing?
17 – Describe the following principles
Equal Opportunity
occupational health and safety

 

Employer rights and responsibilities

 

 

anti-discrimination

 

Provide detailed explanation of 4 different relevant legislation

privacy laws
Copyright
18 – What is your industries code of practice?

 

Student Declaration:  I declare that the work submitted is my own, and has not been copied or plagiarised from any person or source.Name:          ________________________

Signature:    ________________________

Date:           ____/_____/_____

 

ASSESSOR USE ONLY

Comments 

Assessment Method:   WRITTEN   /   PROJECT

Result

(Please Circle)

SatisfactoryNot SatisfactoryIncomplete
Assessor:  I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedbackName:          ________________________

Signature:    ________________________

Date:                    ____/_____/_____

David Marks

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