BSBPMG522 Undertake Project Work

BSBPMG522 Undertake Project Work

BSBPMG522 Undertake Project Work

Unit of Competency BSBPMG522 Undertake Project Work

Application

This unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.

This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.

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BSBPMG522 Undertake Project Work

Unit of Competency BSBPMG522 Undertake Project Work

Application

BSBPMG522 Undertake Project WorkBSBPMG522 Undertake Project Work unit describes the skills and knowledge required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application to future projects.

This unit applies to individuals who play a significant role in ensuring a project meets timelines, quality standards, budgetary limits and other requirements set for the project.

The unit does not apply to specialist project managers. For specialist project managers, the other units of competency in the project management field (BSBPMG) will be applicable.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Unit Sector

Management and Leadership – Project Management

Performance Criteria

Element

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

 

1.       Define project1.1   Access project scope and other relevant documentation

1.2   Define project stakeholders

1.3   Seek clarification from delegating authority of issues related to project and project parameters

1.4   Identify limits of own responsibility and reporting requirements

1.5   Clarify relationship of project to other projects and to the organisation’s objectives

1.6   Determine and access available resources to undertake project

 

2.       Develop project plan2.1   Develop project plan in line with the project parameters

2.2   Identify and access appropriate project management tools

2.3   Formulate risk management plan for project, including Work Health and Safety (WHS)

2.4   Develop and approve project budget

2.5   Consult team members and take their views into account in planning the project

2.6   Finalise project plan and gain necessary approvals to commence project according to documented plan

 

3.       Administer and monitor project3.1   Take action to ensure project team members are clear about their responsibilities and the project requirements

3.2   Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met

3.3   Establish and maintain required recordkeeping systems throughout the project

3.4   Implement and monitor plans for managing project finances, resources and quality

3.5   Complete and forward project reports as required to stakeholders

3.6   Undertake risk management as required to ensure project outcomes are met

3.7   Achieve project deliverables

 

4.       Finalise project4.1   Complete financial recordkeeping associated with project and check for accuracy

4.2   Ensure transition of staff involved in project to new roles or reassignment to previous roles

4.3   Complete project documentation and obtain necessary sign-offs for concluding project

 

 

5.       Review project5.1   Review project outcomes and processes against the project scope and plan

5.2   Involve team members in the project review

5.3   Document lessons learned from the project and report within the organisation

 

 

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Reading

  • Organises, evaluates and critiques ideas and information from a range of complex texts

Writing

  • Develops plans, reports and recommendations using vocabulary, structure and conventions appropriate to text
  • Establishes and maintains records according to organisational requirements

Numeracy

  • Uses formal and some informal, oral and written mathematical language and representation to prepare and communicate budgetary and financial information

Oral communication

  • Participates in verbal discussions using clear language and appropriate features to present or seek information
  • Using listening and questioning skills to seek information and confirm understanding

Navigate the world of work

  • Recognises and responds to organisational and legislative/regulatory requirements

Interact with others

  • Selects and uses appropriate communication protocols and practices to ensure shared understanding of project roles and expectations
  • Uses collaborative techniques to engage stakeholders in consultations and negotiations

Get the work done

  • Develops and implements plans to manage projects that involve diverse stakeholders with potentially competing demands
  • Systematically gathers and analyses all relevant information and evaluates options to make informed decisions
  • Evaluates outcomes of decisions to identify opportunities for improvement
  • Uses digital technologies and applications to access, organise and share information

Assessment Requirements

Performance Evidence 

Evidence of the ability to:

  • Define the parameters of the project including:
    • project scope
    • project stakeholders, including own responsibilities
    • relationship of project to organisational objectives and other projects
    • reporting requirements
    • resource requirements
  • Use project management tools to develop and implement a project plan including:
    • deliverables
    • work breakdown
    • budget and allocation of resources
    • timelines
    • risk management
    • recordkeeping and reporting
  • Consult and communicate with relevant stakeholders to generate input and engagement in planning, implementing and reviewing the project
  • Provide support to team members to enable them to achieve deliverables and to transition them as appropriate at completion of the project
  • Finalise the project including documentation, sign-offs and reporting
  • Review and document the project outcomes.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once. 

Knowledge Evidence 

To complete the unit requirements safely and effectively, the individual must:

  • Give examples of project management tools and how they contribute to a project
  • Outline types of documents and other sources of information commonly used in defining the parameters of a project
  • Explain processes for identifying and managing risk in a project
  • Outline the organisation’s mission, goals, objectives and operations and how the project relates to them
  • Explain the organisation’s procedures and processes that are relevant to managing a project including:
    • lines of authority and approvals
    • quality assurance
    • human resources
    • budgets and finance
    • recordkeeping
    • reporting
  • Outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements.

Assessment Conditions 

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership – project management field of work and include access to:

  • Relevant legislation, regulations, standards and codes
  • Relevant workplace documentation and resources
  • Case studies and, where possible, real situations
  • Interaction with others.

Assessors must satisfy NVR/AQTF assessor requirements.

Links 

Companion volumes available from the IBSA website: – https://vetnet.education.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

1. Define project

1.1.      Access project scope and other relevant documentation

1.2.      Define project stakeholders

1.3.      Seek clarification from delegating authority of issues related to project and project parameters

1.4.     Identify limits of own responsibility and reporting requirements

1.5.     Clarify relationship of project to other projects and to the organisation’s objectives

1.6.      Determine and access available resources to undertake project

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